Resigning from a position despite any bias form of opinion is definitely never an easy thing to do – regardless of the environment or other circumstances.

Writing a letter of resignation email is perhaps one of the most appropriate ways to inform the higher-ups of the upcoming plans to move on all while maintaining a friendly tone between the employee and employer.

How to Start
Though the term ‘resign’ is inevitably just the way it sounds, it does not have to feel as excruciating as many may assume. Quitting, moving on, moving up, and other various life circumstances often tend to become the cause. Keep the email informative and factual, first enlisting the date of creation of the email as well as the date planned to leave the company. Of course, always start the beginning of the letter off in the most positive and professional way. This lets the employer know that you’re sincere, genuine, and have legit reasons for the leave.

Formal Yet Genuine

A rule of thumb – a letter of resignation is to be kept formal yet genuine. Not even a manager wants to feel as though their company doesn’t meet the employee’s needs. Regardless if the job was enjoyable or not, putting some real effort into letting the employer know that your time served on the job was at least useful and a great learning experience and/or is something that you will carry with you into your next job is a wonderful way of letting them know that you made the most of your time and the job was a great learning experience. After all, a letter of resignation can always help one to regain their position in the future if necessary, which is why it’s highly recommended.

What NOT to Say
When creating a letter of resignation email, be careful not to point out anything that will draw attention to another person or even anything close to how unpleasant the work environment was. If there is a specific and obvious reason for the departure, let it be known with perhaps a simple, yet respectable not on how to possibly better the work experience for others who still remain on the job. Stay away from loose grammar and slang as well. Even though slang is widely used in everyday conversation, it’s perhaps the last form of literature to insert in a letter of resignation.

The Best Benefit
The best benefit of composing a letter of resignation email is the very fact that – considering your first impression was terrific, professional, respectful, and appropriate is that you leave the same way you came in. Appreciation, recognition, positive attitude will take anyone anywhere they want to go in the real world. To top it off, never forget that your letter of resignation email decision can and will have a valuable impact on your future, especially when it comes to work references!

It’s recommended that the letter of resignation email be created in just the same fashion and manner as a two week’s notice, oftentimes in addition to as well. When timely information such as a leave is presented to the employer, it provides them more than needed to start looking for a replacement saving everyone grief, hassle, and a not-so-good rapport.