5 Tips For Writing A Letter of Resignation Acceptance

When an employee or business client decides to no longer do business with you, there is a good chance that they will send a letter of resignation.

A letter of resignation is designed to keep good relations while service is ending, which can be a difficult thing. It is also intended to act as an official document that will prevent one of the parties from insisting that business continues. After receiving a letter of resignation it is important to send an acceptance letter in return, and there are five things that should be included in an acceptance letter.

Thank Them For Their Service
The acceptance letter should open by thanking them for their business. It should then mention that you regret that they are leaving, and that you hope to work with them in the future.

The purpose of these remarks allow for them to know that this is an acceptance letter, and it will also allow for them to use the letter as a form of reference when getting work in the future.

This opening statements should then detail the facts of them leaving, which should act as a bridge to the rest of the letter.

Restate The Facts From The Resignation Letter

The acceptance letter should then detail as many facts as possible in order to confirm that they are correct. It is important to mention that they are leaving, and that they will not be working in the future. This will help to avoid any confusion in the future.

Mention Dates And Times
Specific details such as dates and times are very important in a resignation acceptance letter. The letter should mention what is the last day that they will be working, or when the accounts with a business associate will be closed. Having specific dates will help to prevent the act of them leaving from being an open-ended matter where nothing really seems to happen. In addition, dates and times are the things that people get wrong the most, and so having them in an acceptance letter will allow for them to confirm that they are accurate.

Confirm Final Payment
The acceptance letter should mention when and how final payments need to be paid. For employees this will state when they will be able to pickup their last paycheck, or where it will be mailed to if the employee is moving away before it is ready.

For business clients, the letter should state that they need to pay any owed money before a certain date, and that they need to pay in advance for any ongoing business. This will help one to avoid losing any money.

Ask For Future Business
Finally, the letter should make it clear that it is still possible to do business. It should contain contact information where they can restate a business arrangement, or where they can send an employment application. It may even be good to mention that you are willing to give an official letter of reference.