It’s imperative to appreciate people every time they do a remarkable job or offer assistance of any sort through a thank-you letter. Writing a sincere and polished letter of appreciation is an effective way to show a positive impression and the basic element of etiquette and common courtesy. Hence, it’s important to let people know that their kindness is appreciated every time they offer a helping hand.
How to write an appreciation letter to employers
To be effective in writing a letter of appreciation, one must not delay saying thank you for the gift, favor, event or any other action one is thankful for. Employers feel good and motivated every time their boss writes a thank you letter to them as soon as they their allocated time. Delayed appreciation letters do not have much positive effect especially to those who have memory lapse to an extent that they cannot remember what they are being appreciated for.
A letter of appreciation to the employers must have a salutation. Since this is a letter to a person, it should take a relatively informal structure. However, for persons in a certain profession such as the government officials, doctors or members of the military, they should be addressed with their title. For example, “Dear Sergeant Peter” or “Dear Doctor Jane”. In the case of a person the author does not have to use a formal title, they can use the abbreviated “Ms/Miss/Mrs.” for women or “Mr.” for men. It’s good to know which title a woman prefers if at all there is any doubt for women, it’s important to use “Ms” because it’s more neutral.
When writing a letter of appreciation, it’s advisable to state the reason for the letter. It’s a sign of politeness when the employee begins by telling the employer the main reason for writing a letter. Let them know how their gift, favor or help during an event helped in achieving the goals and the challenges that would have been encountered without their help. This honors them every time they realize their little effort is appreciated or it contributes toward the growth of an organization. It also motivates them to be more diligent and aggressive in their line of duty.
A letter of appreciation to the employees must give a detailed explanation why one is grateful and explain the various ways their contribution will be implemented. It’s very affirming and reassuring for most people when they realize that their contribution will be put to good use for the success of the organization. One also needs to specify how an individual, group or organization stands to benefit from their assistance.
When concluding the appreciation letter, it is paramount to close by reiterating the gratitude and belief that the employer’s contribution is important and valuable. State the future plans that the organization has regarding rewards that would accompany the letter of appreciation to people with excellence performance. This will stir the zeal in all the other employees to work hard with an aim of having their work recognized.