Creating a Letter of Authorization to Conduct Research

It is not uncommon for students and researchers to require use of, or access to, a facility in order to complete the research project. Prior to a project being started, a letter of authorization to conduct research will likely be required. This letter will demonstrate that the project is understood, and the facilities in use are willing and able to support the research. Depending on the nature of the research, the letter range from quite simple to very specific.

Providing authorization to conduct research within your facility should be considered a serious manner. Any risks associated with the research may affect the facility. You may also carry some risk regarding the safety of the persons conducting or participating in the research.

Before giving authorization, review the materials regarding the nature and duration of the research. Make sure you understand who is conducting the research, and who you should contact with any questions. You should also have a thorough understanding of how the research is to be conducted. Research can range from simple observation to medical experimentation. It can involve the use of already existing devices and materials, or the attempted creation of something new. The term “research” covers a large range of categories and activities. If you have any questions regarding the processes that will take place, get satisfactory answers prior to allowing them to begin.

Once you are comfortable with giving authorization, you should begin your letter by stating to whom you are giving permission. This could be an individual or group. You should also include with whom they are associated. If the research is sponsored by a university or business, include that information. This ensures you have properly specified how your authorization may be applied.

You will also need to include information on yourself. This includes your name, as well as an explanation of why you have the authority to provide the authorization. You may want to clarify that you are the facility owner, business manager, or another authority figure with the capacity to make such a commitment. This allows the proposed researches the assurance that they have obtained permission from a proper point of contact.

If there is limited risk within the research, that may be all you require. For more complex situation, you may need to authorize specific actions or situations that will present as the research goes forward. Maybe you are willing to allow one phase of a project to occur on your property, while another stage will need to take place elsewhere. List any limitations you would like in place, as well as any rights you would like the option to exercise. This can include the duration your authorization remains valid, or if you must be contacted as certain tasks progress.

Once complete, sign and date your letter of authorization to conduct research. You will also want to make sure your contact information is included. Make sure to keep a copy of the letter for your own records.