Important file records such as birth certificates, marriage certificates, and death certificates can be obtained at the National Statistics Office (NSO). You can also apply to receive these documents online.

Though, it is not always convenient for someone to pick up their documents, due to being out of state or just too busy. You can give authorization for someone else to pick them up for you.

How to write an authorization:

– Be sure you are clear of what your permitting (which document)
– You should give clarification (who is permitted to get your documents)
– Be sure that your full name is printed on the authorization
– A signature is required
– Be sure that your personal information is with the letter
– Make sure it is dated
– End on a positive tone

Below you will find a few examples of how to write an authorization letter.

First, example:

(Date)
Census/NSO Office
(Location of NSO)

To whom it may concern:

This is to authorize Mr./Ms. (Name of the person you are allowing ) to pick up my Birth Certificate/Marriage Certificate/Cenomar, in my behalf. Please see enclosed my personal identification card for your reference.

(Your Signature)

(Your Name)
End on a positive tone

++++++++++++++++++++++++++++++++++

Second, example:

(Your letterhead, if desired; if not, your return address)
(Date of letter-month, day, and year)
National Statistics Office
(NSO address)

Dear (recipient’s name):

I hereby authorize (individual ex: James Smith) to obtain a copy of my (which document ex: birth certificate) from the office of vital records in (which County). My date of birthdate is (ex. May 02, 1962), and my full name is listed below my signature in this letter.

Thank you for your attention to this matter.

Sincerely,
(Signature)

(Sender’s first and last names)

++++++++++++++++++++++++

Third, example:

(Date)
National Statistics Office
(NSO address)

To (recipient’s name)

I give my full permission for (individual ex: Susan Garland) to retrieve my mother’s (which document ex: death certificate) for me, as I am unable to pick it up myself. My full identification is enclosed with this letter, which I would like returned with my documents that are being picked up.

Thank you,
(Signature)
(Your full name)

++++++++++++++++++++++++++++++

Fourth, Example:

(Date)
National Statistics Office
(NSO address)

To whom it may concern:

Please give my (clarify document) to my sister, (her name), as I am out of town and unable to retrieve them myself.  My identification is within my sister possession. When you are finished with my identification, return them to my sister.

Sincerely,
(Signature)
(Your full Name)

++++++++++++++++++++++++++++++++++++

Fifth, example:

(Date)
National Statistics Office
(NSO address)

Dear (recipient’s name),

My grandmother has past and I am unable to pick up her death certificate. I am sending my son, (his name), to pick it up for me. My identification is within his possession, please return my ID to him. Thanks for your understanding.

Sincerely,
(Signature)
(Your full Name)

Whichever, letter example you just be sure that everything is clarified. If your letter is not pacific they may not release your documents.