How to Write a Letter of Resignation from Job

Writing a letter of resignation is not as simple as people think or assume. It is quite important to draft a well written and thought-through resignation letter. This way, you will leave your (ex) employer with the best impression of you or better yet build a lasting relationship with them.
So, are you thinking about quitting your job? Here’s a breakdown on how to write an effective letter of resignation effortlessly.

1. The letter should be professional yet friendly
Before you start writing, the first step is to make sure you actually know and understand the acceptable writing style. It should be formal but a bit of friendly touch is perfectly fine and acceptable. Hence, use ‘Dear Y (preferably their first name)’ instead of the formal ‘Dear Ms. /Mrs. /Mr. Y’.

2. Keep your eyes focused on the big picture
This is where most people mess things up. The purpose of writing a resignation letter indicates you have made up your mind to quit right? Make it crystal clear you are not welcoming any offers. It can be tempting to state you are open for possibilities in the company, but your aim here is quitting not negotiating. Go for something like, ‘I hereby tender my resignation from my role as Y effective date or immediately’.

3. Acknowledge the company’s role to your career and personal growth.
The company gave you a platform to exercise and reach your full potential. Hence it’s rather logical to compliment the company’s support and diligence. Write something catchy, simple and factual such as, ‘I’m truly grateful for allowing me to grow my skills, values and tremendously instilling confidence in my abilities…’ this shows you appreciate the company’s worth even though you are quitting.

4. Remain positive
Even if you are resentful or bitter towards the company, try to stay positive. Bad mouthing or a meh attitude in the letter wouldn’t get you anywhere. In fact it can be career damaging because future employers reach out to previous employers to seek references. So no matter how valid your complaints are, don’t write a gruesome or threatening-like letter, remain positive. With a positive outlook, you could be righting the wrongs in your file; you never know.

5. Be ready to offer assistance
It is also wise to indicate you are very much available to offer any ongoing assistance required before you leave. This actually means you hold the company in high regard. And also shows how much you value the company since you are willing to stay and be productive before your departure.

6. Sign off with a gracious and warm note
Conclude the letter by a friendly and upbeat tone but don’t forget to stay professional in the process. The combination can work amazingly well. Indicate how you are extremely grateful for the opportunity of working for the company, how you enjoyed working with everyone. And lastly, use proper sign-offs like ‘with warm personal regards’ or ‘keep up the good work, Thank you’.